District ONE

Public Relations Officer

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Spring newsletter

Get the Spring District ONE Toast of the Coast Newsletter!

Club Presidents, Club VP Membership and Club VP Public Relations:  The newsletter may be a useful tool to place in new member packets and to give to guests who come to your meetings to illustrate to them the incredible benefits of belonging to Toastmasters.

Past Newsletters:

Winter 2008 Newsletter

Fall 2007 Newsletter

Summer 2007 Newsletter

Spring 2007 Newsletter

Winter 2006-2007 Newsletter

Fall 2006 Newsletter

Club Promotion

Promoting your club to help increase its membership is extremely important both in maintaining the overall health of your club and in reinforcing the objectives of Toastmasters: helping others improve their communication skills. Publicizing and promoting your club is much like public speaking, in that good public relations skills are not taught but rather are developed through regular practice. Good public relations can be defined as anything that produces a positive response and stimulates the reader or listener to do something, such as visiting a club meeting or a club web site to learn more about Toastmasters.

Almost every club in Toastmasters has a certain level of attrition. Adding new members not only helps keep your club at a healthy level (20 members or more), but these new members can also bring new ideas and perspectives to your club, thereby increasing the variety and strength of its membership.

Your Target Audience

In the broadest sense, everyone can benefit from joining Toastmasters, so everyone should theoretically be a target for your club's publicity. However, a good publicity campaign is much more likely to succeed if your audience is well defined. Identifying your club's target audience is critical to developing the message you want to convey, as the message will depend very much on the needs of your audience. Having a well-defined target audience will also make it easier to determine the medium with which you will deliver that message.

Whether your club is a company club or a community club, creating an effective promotional campaign is vital to attracting guests, who will potentially become new members. Listed below are some of the activities to keep in mind as you plan promotional activities for your club.

Traditional Publicity

There are many time-honored activities that you can employ to help publicize and promote your club, ranging from posting flyers in a public location (such as a library or company cafeteria), to newspaper announcements -- and sometimes even an article or two in a local publication. Because of the nature of Toastmasters, publications such as newspapers can sometimes be persuaded to carry a "good will" story about your club. Members can distribute hand-outs or brochures at a community event.

Club Web Site

In a relatively short period of time, the Internet has become a serious communications tool, with millions of people across the globe using it daily. As a new form of communication, the web offers a terrific opportunity for clubs to promote themselves more effectively to a wider-ranging audience.

Speechcraft Program

Sponsoring a Speechcraft session is a very effective way to spread the word about your club, introduce the Toastmasters program to others, and show your club in a very positive light.

Youth Leadership Program

The Youth Leadership Program is another educational program that doubles very effectively as a way to promote your club. Hosting a Youth Leadership program not only gives your club's members an opportunity to develop their leadership skills, it also helps educate younger members of society about public speaking.

Toastmasters International Resources

Toastmasters International also has information focusing on promotional activities that can help build club membership.

Types of Activities

Framed in the proper light, almost any club event can become newsworthy. Many are relatively routine and may receive only a brief mention. Others have greater news value and may strike a cord within a particular organization, possibly giving your club more extensive media coverage. Listed here are a few suggestions for events that may be potential news stories:

• Regular meetings/calendar
• Election of officers
• Important visitors or guests
• Speakers Bureau
• Club anniversary
• Toastmasters International anniversary month (October)
• Joint meeting with other club(s)
• Demonstration meetings
• Speech contests
• Special programs open to the public
• (Speechcraft, Youth Leadership, etc.)

Special Events

Through special awards, the Toastmasters program allows your club to recognize non-Toastmasters for their achievements. Not only does this benefit the community at large by drawing attention to outstanding individuals in the community, but the presentation of these awards offers a terrific opportunity for your club to generate positive publicity.

Communication and Leadership Award

This award represents an opportunity for the club to recognize someone outside the club for his/her contributions to communication excellence. Recipients may include such figures as public officials, company executives, or local news broadcasters. A complete package describing this award and including a plaque and a sample press release is listed in the Toastmasters International Supply Catalog (catalog number 1972).

Honorary Club Membership

Once a year, your club may award an honorary membership to a non-Toastmaster for outstanding contributions to the community or to the club. The presentation of an honorary membership certificate (Supply Catalog number 508-A) can generate goodwill and publicity for your club.

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