Resources | How To...

When You’re the VP of Membership

by Penny Post, DTM, PDG

Recruit New Members

• Set Goals for Growth
• Plan a Membership Building Program
  • Annual Club Membership Program
  • Public relations
  • Have a contest to invite guests
  • Have a special guest program meeting
  • Make inviting guests exciting, competitive, fun, challenging
  • And more so to sign them up
• Encourage guests to join
  • Greet them in friendly manner (pay attention to them)
  • Get to know each guest
  • Get guest comments
  • Follow up
• Complete Membership Application
  • New member personal info
  • Complete all sections properly
  • Collect all appropriate dues and taxes
  • Make copies of application for member and club file
  • Mail application promptly
• Formally induct the new member

Retain Active Members

• Keep in Tune with Members’ Needs
  • Talk with active members as well as guests
  • Work with Club Officers to improve Club meetings
• Establish a Membership Committee
  • Set membership goals with committee
  • Get as many club members involved as possible
• Perform VP Membership Responsibilities
  • Prepare Semiannual Membership Report
  • Attend Executive Committee meetings
  • Attend and vote at Area Council meetings
  • Promote the Distinguished Club (Club Excellence) Program

Return Inactive Members

• Keep in touch with inactive members
  • Call or write inactives often
  • Get other members to contact inactives
  • Work with Membership Committee
  • Stress benefits of Toastmasters
• Help Inactive Members stay in Toastmasters
  • Find them other clubs that meet their need

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